Viva Engage has gained increased attention after Meta announced the closure of Workplace by Meta from August 31, 2025. Let's take a look at its history and why Viva Engage is a good replacement for Workplace.
What is Viva Engage and how can it be used?
In today's digital working environment, it is more important than ever to keep employees engaged and connected. Microsoft Viva Engage is a communication platform designed to build community, share knowledge and engage employees across the organization. But what exactly is Viva Engage and how can it be used effectively? Let's dive deeper into this.
What is Viva Engage?
Microsoft Viva Engage is a social app designed to build community and promote communication and collaboration in organizations. It allows employees to create and participate in various communities, share knowledge and experiences, and engage in open conversations. Viva Engage also supports virtual meetings and announcements, helping to keep all employees informed and engaged. As part of the Microsoft Viva series, it focuses on improving the employee experience and strengthening organizational culture. As you can see from the license overview below, most companies that already have a Microsoft 365 E* license will save money by switching from Workplace to Microsoft Viva Engage as Core[1] functionality is included out of the box.
What are the main areas Viva engage covers?
1. Build community🤼♂️
Viva Engage allows employees to create and participate in communities based on interests, job types, departments and other topics. This creates a platform where employees can share knowledge, experiences and ideas, which promotes collaboration and innovation.
2. Engage the employees🤹♂️
Through open conversations and discussions, employees can participate actively in the organisation's daily life. Viva Engage makes it easy to post, @mention colleagues, and participate in meaningful conversations that can help strengthen organizational culture.
3. Hold virtual meetings🤝
Viva Engage supports virtual events with video, Q&A, and interactive conversations. This is particularly useful for bringing managers and employees together for joint meetings. Engage uses Teams Live events (soon Townhall..). You can choose to run produce Live events directly in Teams or via RTMPS stream from third-party producer tools.
4. Make announcements🔉
With Viva Engage, management can make announcements on a large scale, ensuring that all employees are kept informed and engaged. This can include everything from important company news to minor updates.
5. Use advanced functions🦸♂️
Viva Engage also offers advanced features such as sharing communication support, insight analytics, and integration with artificial intelligence to find and follow topics, questions and answers, and find solutions.
License and costs💲?
License | Engage Core included [1] | Premium[2] |
Microsoft 365 E1/3/5 | YES | NO |
Microsoft 365 Business Basic/Standard/Premium | NO | NO |
Microsoft Viva medarbeiderkommunikasjon og fellesskap | YES | YES |
Microsoft Viva Workplace analyse og tilbakemeldinger | NO | NO |
Microsoft Viva Suite | YES | YES |
[1]Viva Engage Core: Includes several features that help build community, share knowledge and engage employees.
Community: Create and participate in communities for knowledge sharing, employee experiences, corporate communication and leadership engagement. Communities can be public or private.
Announcements: Admins can create announcements to share important information with the entire community. Members are notified both in Viva Engage and via e-mail.
Home feed: Stay up to date with what's happening in your organization, including news from management, colleagues and other departments.
Conversations: Post conversations, questions, polls and praise in a community or on your storyline. Conversations includes a media editor with options to attach files, photos, videos, GIFs and more.
Virtual Events: Host live video events with Viva Engage conversations and Q&A before, during and after the event.
Q&A: Ask and answer questions in the Viva Engage community to share knowledge with other members. Answers can be upvoted and marked as the best answer.
Storyline: Share posts and updates with your followers and others interested in the organization to express yourself and share your work.
[2]Dedicated license for Viva Engage (Premium):
Premium Community Experiences: Advanced community features such as crowdsourced knowledge via questions and answers.
Multiple Branded Destinations: Support for multiple custom destinations for company news and announcements.
Centralized campaign management: For multi-channel publishing.
Leadership Corner: A space for leaders to encourage open dialogue and feedback.
Social Campaigns: Dedicated spaces to drive key initiatives that support business goals.
Bjørnar & AI
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